Future Directions in Spatial Demography

Future Directions in Spatial Demography

Requirements for Reimbursement for participants with surnames "A through L,"
(Processed by UCSB)

Below, you will find a list of requirements to process a reimbursement for your travel expenses.
Please note:

  • There are different requirements for U.S. and non-U.S. citizens; please follow the requirements for the one that pertains to you.
  • The university system is strict about having original receipts and boarding passes (not copies), so please do not discard these.
  • Your stay at the Upham Hotel will be billed to us directly, however, please remember that you are responsible for paying the cost of an upgraded room or extended stay.

For U.S. Citizens:

  1. Travel Claim Form [PDF Document]
  2. Copy of e-ticket or credit card statement that shows payment
  3. Travel itinerary
  4. Boarding pass stub (original, please do not discard!)
    Only one boarding pass stub is required, you do not have to complete your trip before submitting your documents.
  5. Any other travel-related receipts (taxis, airbus, car rental contracts, etc.)
  6. If you are traveling by car, please be sure to record your mileage and save your gas receipts. You will also have to verify your license plate number and confirm that you have liability insurance.
  7. Be sure to sign the Travel Claim Form and provide a mailing address for the check to be sent to.

For non-U.S. Citizens:

  1. Travel Claim Form [PDF Document]
  2. Copy of picture page of passport
  3. Copy of Visa page, inside the passport
  4. Copy of I-94 arrival/departure record (issued at port of entry into the U.S.)
  5. Copy of e-ticket or credit card statement that shows payment
  6. Travel itinerary
  7. Boarding pass stub (original, please do not discard!)
    Only one boarding pass stub is required, you do not have to complete your trip before submitting your documents.
  8. Immigration status form (attached and available online at Immigration Status Declaration Form [PDF Document]
  9. B/1, B/2, WB, and WT visas: Certificate of Academic Activity Form [PDF Document]
  10. Any other travel-related receipts (taxis, airbus, car rental contracts, etc.)
  11. Be sure to sign the Travel Claim Form and provide a mailing address for the check to be sent to.

Karen Doehner will collect your documents on Monday, 12/12 and Tuesday, December 12/13; if non-U.S. citizens don’t have copies of items 2, 3, and 4, they can be Xeroxed for you while you are here. .

If you are not prepared to deliver your travel documents to Karen, you can mail them to her later, however, the processing of your reimbursement will be delayed.

Documents can be mailed to:
Karen Doehner
Center for Spatial Studies
Department of Geography-4060
University of California, Santa Barbara
Santa Barbara, CA 93106

Again, it is important not to discard your boarding passes!


Copyright © 2014 ncgia.ucsb.edu All Rights Reserved